Last Updated: 3rd November 2020
Specialist Recruiters understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits this website, Dairyjobsearch.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.
1. Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” means an account required to access and/or use certain areas and features of Our Site;
“Cookie” means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in Part 17, below; and
“Cookie Law” means the relevant parts of the Privacy and Electronic Communications Directive (UK cookie law applies)
2. Information About Us
Our Site is owned and operated by Specialist Recruiters Ltd, a limited company registered in Scotland with the company number SC680833.
Address: 54 Cairnlee Avenue East, Cults, Aberdeen, AB15 9NH, United Kingdom
3. What Does This Policy Cover?
4. What Is Personal Data?
Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) and the UK Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
5. GDPR Data Protection Rights
We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
- The right to access – You have the right to request copies of your personal data. We may charge you an administration fee (based upon the complexity of the request) for this service.
- The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request that we complete the information you believe is incomplete.
- The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
- The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
- The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
- The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us and request for us to confirm receipt.
6. What Are My Rights?
Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:
- The right to access the personal data we hold about you. Part 16 will tell you how to do this.
- The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 21 to find out more.
- The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we hold. Please contact us using the details in Part 21 to find out more.
- The right to restrict (i.e. prevent) the processing of your personal data.
- The right to object to us using your personal data for a particular purpose or purposes.
- The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.
- The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
- Rights relating to automated decision-making and profiling. We do not use your personal data in this way.
For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 21.
It is important that your personal data is kept accurate and up to date. If any of the personal data we hold about you changes, please keep us informed as long as we have that data.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.
We would welcome the opportunity to resolve your concerns ourselves, however, so please contact us first, using the details in Part 21.
7. How Do You Collect Data?
The majority of the Personal Data we hold you freely provide to us when you create your profile, or submit your CV or job cover letter for a job application. If there is any information you would prefer us not to have, please omit this from any submissions sent to us. Some Personal Data is necessary for us to create an account for you, so in the instance where you do not want to share this Personal Data, we will be unable to provide our services to you.
Other sources we use also include:
- Emails sent to us.
- Publicly available information.
- Other tools and applications.
8. What Data Do You Collect?
Personal Data we collect and store about you may include the following:
- Identity information including name, title, date of birth, gender, marital status, family status, date and place of birth, location, nationality, physical attributes including photos.
- Contact information including: email address, address, telephone number.
- Other sensitive information: racial or ethnic origin, criminal record.
- Business information including address, email address, telephone number.
- Profile information including preferences, interests, login details, job search history.
- Technical information including IP address, browser type and version, operating system.
- Data from third parties: contact information, profile information, email, name.
- Information from completing onsite forms and emailing any of our services teams.
- Professional history available publicly or shared with us: educational background, employment history, skills and experience, professional certifications, memberships; educational and professional qualifications.
9. How Do You Use My Personal Data?
Under the Data Protection Legislation, we must always have a lawful basis for using personal data. We we may use your personal data to:
- Register you on Our Site and create your profile.
- Provide you with and manage your account on Our Site.
- Provide you with and manage access to Our Site.
- Personalise and tailor your experience on Our Site.
- Providing our services to you.
- Provide you with job offers and opportunities that suit your profile.
- Supplying you with information by email that you have opted-in-to (you may opt-out at any time).
- Provide marketing information to you. Please be aware you can always unsubscribe from our marketing emails.
- Enable social media sharing functionality.
- Manage our infrastructure and business operations and comply with internal policies and procedures.
- Comply with applicable laws and regulatory obligations.
- Resolve complaints, and handle requests for data access or correction.
- Communicate with you and distribute important information regarding changes to our policies.
With your permission and/or where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email, telephone or text message with information, news, and offers on our services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the Data Protection Legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out. We will always obtain your express opt-in consent before sharing your personal data with third parties for marketing purposes and you will be able to opt-out at any time.
We use the following automated systems for carrying out certain kinds of decision-making and profiling. If at any point you wish to query any action that we take on the basis of this or wish to request ‘human intervention’ (i.e. have someone review the action themselves, rather than relying only on the automated method), the Data Protection Legislation gives you the right to do so. Please contact us to find out more using the details in Part 21.
The following automated decision-making method(s) and profiling may be used:
- Applicant Tracking System (ATS) software that enables to manage recruitment process and select the most suitable candidates based on their CVs.
We will only use your personal data for the purpose(s) for which it was originally collected unless we reasonably believe that another purpose is compatible with that or those original purpose(s) and need to use your personal data for that purpose. If we do use your personal data in this way and you wish us to explain how the new purpose is compatible with the original, please contact us using the details in Part 21.
If we need to use your personal data for a purpose that is unrelated to, or incompatible with, the purpose(s) for which it was originally collected, we will inform you and explain the legal basis which allows us to do so.
In some circumstances, where permitted or required by law, we may process your personal data without your knowledge or consent. This will only be done within the bounds of the Data Protection Legislation and your legal rights
10. What legal basis do we rely on to process your Personal Information?
- Consent: In some cases, we process your data with your consent. For example, we rely on consent when linking your Dairyjobsearch.com account to your Social Network account (e.g. LinkedIn). You have the right to withdraw consent at any time. Where consent is the only legal basis for processing, we will cease to process data after consent is withdrawn
- Processing required to fulfil a contract: we may process your data when we need to do this to fulfil a contract with you, such as to send your CV to an employer or recruiter for a specific job application
- Legitimate Interest: we can also process your data when it is deemed our legitimate interest to do so and when these interests are not overridden by your data protection rights
Our legitimate interests include:
- Ensuring the security and integrity of our services at all times.
- Enabling Our Site to operate effectively.
- Protecting and maintaining the safety, health and welfare of our customers, employees and other individuals.
- Promoting, marketing and advertising our products and services and/or sending promotional communications which are relevant and tailored to individual customers.
- Understanding our customers activities, needs, behaviours and preferences.
- Developing new products and services and improving existing products.
- Managing complaints, queries, customer contacts or disputes.
- Fulfilling our obligations to our customers, employees and shareholders.
The basis for processing this information will be based on an applicable legal obligation. Other examples where we may process your data include complying with our legal and regulatory obligations, such as preventing, investigating and detecting 1crime, fraud or anti-social behaviour, this may include the need to work and share this information with law enforcement agencies.
11. How Long Will You Keep My Personal Data?
We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected.
Candidate data is held for as long as individuals keep their accounts and is deleted upon request.
12. How and Where Do You Store or Transfer My Personal Data?
We may store or transfer some or all of your personal data in countries that are not part of the European Economic Area (the “EEA” consists of all EU member states, plus Norway, Iceland, and Liechtenstein). These are known as “third countries” and may not have data protection laws that are as strong as those in the UK and/or the EEA. This means that we will take additional steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the Data Protection Legislation as follows:
We may share your data within the group of companies of which we are a part. Where this involves the transfer of personal data outside the EEA, our group ensures that personal data is protected by requiring all companies within the group to follow the same rules with respect to personal data usage. These are known as “binding corporate rules”. More information on binding corporate rules is available from the Information Commissioners Office.
We may share your data with external third parties, as detailed below in Part 13, that are based outside of the UK.
Please contact us using the details below in Part 21 for further information about the particular data protection mechanisms used by us when transferring your personal data to a third country.
The security of your personal data is essential to us, and to protect your data, we take a number of important measures, including the following:
- limiting access to your personal data to those employees, agents, contractors, and other third parties with a legitimate need to know and ensuring that they are subject to duties of confidentiality;
- procedures for dealing with data breaches (the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your personal data) including notifying you and/or the Information Commissioner’s Office where we are legally required to do so.
13. Who Do You Share My Personal Data With?
We may share your Personal Data with the following:
- Recruiters and Agents: Whilst undertaking our business purpose to help you search for and secure a job, we may make Personal Data available to third parties such as recruiters and other intermediaries and agents and other carefully selected business partners.
- Our service providers: This includes, but is not limited to, external third-party service providers such as accountants and auditors, IT systems, support and hosting service providers, market research and analysis service providers, data storage and cloud providers and other outsourced providers that assist us in carrying out business requirements
- Governmental authorities and third parties involved in court action: we may share Personal Data with governmental or other public authorities and third-party civil legal process participants and their accountants, auditors, lawyers and other advisors and representatives as we believe to be necessary or appropriate. Examples would be to comply with applicable law, protect our operations, and to protect the rights of ourselves, our group, you or others
- Other third parties: Where appropriate, we may occasionally share Personal Data with other third parties. This will always be done under contract and in accordance with your instructions.
We utilise a number of services and third-party products to aid us in providing you with the best on and offsite experience we can. Some of these services are non-negotiable and any request not to have your data shared with these services may mean we are unable to provide you with use of Our Site. In case of a query, please contact us using the details below in Part 21.
The following is a list of services we utilise and that your Personal Data may be shared with and why:
We may share your data with Third Party processors for the following purposes:
- To allow us to communicate with you on-site via web chat services.
We work with the following Third Parties to facilitate the above:
Business Intelligence and Data Analytics
We may share your data with Third Party processors for the following purposes:
- To visualise and analyse website usage data.
- To optimise our sales and marketing campaigns, ensuring they are best tailored for your interests and purposes of using our services.
- To understand how you use Our Site and provide you with better experience.
We work with the following Third Parties to facilitate the above:
- Google Analytics
Direct & Automated Marketing
We may share your data with Third Party processors for the following purposes:
- To contact you via Email; SMS; Social Media; Telephone and Mail regarding offers and services.
- To send you email updates, latest job opportunities and Job Alerts.
- To enhance and improve our marketing/advertising campaigns to you, providing you with a more tailored service.
- To facilitate in providing you with an improved service.
- To automate our internal marketing processes and services.
We work with the following Third Parties to facilitate the above:
- Google AdWords
If any of your personal data is shared with a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law, as described above in Part 9.
If any personal data is transferred outside of the UK, we will take suitable steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the Data Protection Legislation, as explained above in Part 9.
In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
14. How Can I Control My Personal Data?
14.1In addition to your rights under the Data Protection Legislation, set out in Part 5, when you submit personal data via Our Site, you may be given options to restrict our use of your personal data. In particular, we aim to give you controls on our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from us which you may do by unsubscribing using the links provided in our emails.
14.2You can decide to update your preferences or unsubscribe from any employment or promotional information that we may send to you by using the below methods:
- Using the preferences or unsubscribe functions at the bottom of any email we send.
- Contacting us on the Contact Us page of Our Site.
- Emailing us using the details found below in Part 21.
14.3You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.
14.4When you register or apply for a job through Our Site, you will create an account on the site, against which we will store your basic details such as name, age, location, professional experience, CV (if supplied). On future visits, when logging in to your “My Profile” area, it is protected by your password and may only be accessed by you. You can manage the content and information in your “My Profile” at any time, by logging in to your "My Profile". As part of the account creation process, you will also agree to our Terms and Conditions.
14.5Provided you have consented to do so, your CV can be viewed by our customers, as well as customers. You may however choose to remove your CV from our database by contacting us using the contact details provided below in Part 21.
14.6When you access our website online, we store some information about you. This is generally anonymous and used for statistical purposes. However, we use a specific cookie to work with Google Analytics and help us to understand how logged in users interact with our site. The information we collect helps us to provide a better experience and allows us to understand how you use Our Site to fulfil your goals. You can learn more about privacy at Google or choose to opt-out of this feature entirely by installing the Google Analytics Opt-out Browser Add-on.
14.7You can remove any of the information that we store about you, at any time, by logging in to your account and choosing to ‘delete my account’.
If you would like to permanently delete your account and all information held on you (that isn’t legally required to be kept for legitimate business purposes), you can send an email (using the contact details provided below in Part 21) with the subject line "Permanently delete my data and account". Make sure to let us know who you are so we can identify the information to be permanently deleted. To make this as easy as possible for you, a ‘Delete My Data Request Form’ is available for you to use. You do not have to use this form, but it is the easiest way to tell us about your request to permanently delete your data.
15. Can I Withhold Information?
You may access certain areas of Our Site without providing any personal data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
16. How Can I Access My Personal Data?
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the email shown in Part 21.
We will respond to your subject access request within one month. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.
What Are Cookies
All Cookies used by and on Our Site are used in accordance with current Cookie Law.
Before Cookies are placed on your computer or device, you will be shown a pop-up requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended.
First Party Cookies
Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
We may set the following first party cookies:
- Email newsletters related cookies: This site offers newsletter or email subscription services and cookies may be used to remember if you are already registered and whether to show certain notifications which might only be valid to subscribed/unsubscribed users.
- Forms related cookies: When you submit data to through a form such as those found on contact pages or comment forms cookies may be set to remember your user details for future correspondence.
- Site preferences cookies: In order to provide you with a great experience on this site we provide the functionality to set your preferences for how this site runs when you use it. In order to remember your preferences we need to set cookies so that this information can be called whenever you interact with a page is affected by your preferences.
Third Party Cookies
Our Site uses analytics services provided by Google Analytics. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling us to better understand how Our Site is used. This, in turn, enables us to improve Our Site and the services offered through it.
The analytics service(s) used by Our Site use(s) Cookies to gather the required information. You do not have to allow us to use these Cookies, however whilst our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable us to continually improve Our Site, making it a better and more useful experience for you.
This site uses Google Analytics which is one of the most widespread and trusted analytics solutions on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content.
For more information on Google Analytics cookies, see the official Google Analytics page.
We also use social media buttons and/or plugins on this site that allow you to connect with your social network in various ways. For these to work the following social media sites including: LinkedIn, Google; will set cookies through our site which may be used to enhance your profile on their site or contribute to the data they hold for various purposes outlined in their respective privacy policies.
In addition to the controls that we provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all Cookies or only third-party Cookies. By default, most internet browsers accept Cookies, but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of Our Site. Therefore, it is recommended that you do not disable cookies.
Hopefully that has clarified things for you and as was previously mentioned if there is something that you aren't sure whether you need or not it's usually safer to leave cookies enabled in case it does interact with one of the features you use on our site.
However, if you are still looking for more information, then you can contact us through one of our preferred contact methods:
We committed to keeping your personal data safe and secure from unauthorised access to or unauthorised alterations, disclosure or destruction of information that we hold. We operate secure data networks protected by industry standard firewall and password protection. We have security measures in place to attempt to protect you to our fullest capability. To minimise any potential breach or misuse, only cleared employees have access to the Personal Data that you provide us.
We use third-party cloud service providers that provide hosting, data storage and other services pursuant to standard terms and conditions that may be non-negotiable. These providers have informed us or the general public that they apply security measures they consider adequate for the protection of information within their system, or they have a general reputation for applying such measures. However, we will not be liable (to the fullest extent permitted by law) for any damages that may result from the misuse of any information, including Personal Data, by these companies.
19. Your Rights
You have the following rights:
- The right to ask what personal data that we hold about you at any time. (we retain the right to charge an administrative fee, Part 5.
- The right to ask us to update and correct any out-of-date or incorrect personal data that we hold about you free of charge.
- The right to opt out of any marketing communications that we may send you.
- The right to object to how your Personal Data is being used.
- And ultimately the right to request erasure of any data we hold on you in line with legal obligations to the contrary.
If you wish to exercise any of the above rights, please contact our using the contact details set out below in Part 21.
20. Third Party Privacy Practices
We may make links to other websites available to our customers where we feel there is a benefit or service that our customers may find useful. When you click on such links, you may leave Our Site. In some instances, pages we operate may contain information provided by third-party organisations.
21. How Do I Contact You?
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details (for the attention of Personal Data Officer)
Email address: firstname.lastname@example.org
If you do not think we are handling your Personal Data adequately, you have the right to lodge a complaint with the Information Commissioner's Office.
We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.